Toni Ross is the Senior Editor of Betterteam. Her interests include developing resources that help build and grow value-oriented, connected teams, both personal and professional.
While most employment in the U.S. is "at will," if you want to leave your job on good terms and possibly use your employer as a reference in the future, you should consider handing in a resignation letter to formalize your departure.
A letter of resignation is a short document that indicates your intention to quit, when your last day will be, and how you will be handing over your duties. Below is a simple guide and resignation letter samples.
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Download this simple resignation letter template in MS Word format and start using it straight away.
[Date]
[Company name]
[Your name and position]
Dear Mr./Ms. [insert name]
I would like to inform you that I am resigning from my position as [insert position name], effective [insert date].
Thank you for all the support and opportunities you have provided me over the years. I have truly enjoyed my time working at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional development.
I will do everything I can to complete my current projects and train other team members or new employees to take over my duties. Please let me know if there is anything else I can do to help during this transition period.
I wish the company continued success in the future and hope to stay in touch.
[Your name]
[Signature for hard copy]
Download this formal resignation letter template in MS Word format and start using it straight away.
[Your name]
[Your address]
[Your phone number]
[Your email]
[Date]
[Supervisor name]
[Supervisor title]
[Company name]
[Company address]
Dear Mr./Ms. [insert name]
Please accept this letter as formal notification of my resignation from the position of [insert position name], effective [insert date].
I thank you for all the support and opportunities you have provided me during my time at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional development.
Over the next [insert remaining period], I will do everything I can to complete pending tasks and incomplete projects, and I am willing to assist in the process of hiring and training my replacement. Please let me know if there is anything else I can do to help during this transition period.
[Your name]
[Signature for hard copy]
Download this professional resignation letter template in MS Word format and start using it straight away.
[Your name]
[Your address]
[Your phone number]
[Your email]
[Date]
[Supervisor name]
[Supervisor title]
[Company name]
[Company address]
Dear Mr./Ms. [insert name]
I am writing to notify you of my resignation from the position of [insert position name], effective [insert date].
Thank you for all the support and opportunities you have provided me during my time at [insert company name]. I am grateful for the encouragement you have given me to pursue my personal and professional development.
Over the next [insert remaining period] I will ensure that my remaining tasks and current projects are completed, and I am willing to assist in the hiring and training of my replacement. Please advise how I can assist in this transitional period.
I wish the company continued success in the future and hope to stay in touch.
[Your name]
[Signature for hard copy]
